Why You Need to check your invoices


Reduce distribution centre costs

Expenditure is a hot topic in the C-suite and most businesses would have a strategy to cut costs with small savings over time. However, the top three costs for a business usually fall into these categories; employees, product/assets and freight.

Keeping employees remunerated is generally the biggest cost for a business and is also usually the first area CEOs would turn to if major cost cuts were required. This can be a false economy as less resourcing means less efficiency and when striving for an end goal of growth losing workers should be one of the last resorts.

You may then turn your head to product and assets, can there be any cost negotiations in terms of the prices you pay for product or manufacturing efficiencies? To this end, you may be looking at compromises in terms of quality, again not the best strategy for longer term success and growth.

Freight isn’t usually on the radar as most businesses accept the cost they are paying is how much it is. However, before you start reviewing your staff structure or looking for cheaper products and services, you may want to ask yourself the following questions:

Q1. What transport channels am I using most and is this effective?
Most businesses that we work with are not utilising the best transport channels for their freight and there are a number of cost savings to be made. It is predominately cheaper to send large shipments by rail and so if it doesn’t have to get there the next day it can make a significant impact on your bottom line. Think about replenishment shipments that are not time sensitive. Time and time again we come across examples of a large business sending huge volumes express by road when there is no urgency.

Q2. Am I on the most efficient costing model for my product distribution?
The standard freight cost model is a basic rate plus a charge per kilo, however there are other options that may be more effective for your business. If a number of your shipments are under five kilos, then a satchel or a cost per carton delivery could be much more beneficial rather than incorporating into a large load.

Q3. Does all my stock need to be sent express?
There is a general urgency in business today that is filtering down from the digital economy, everyone wants everything immediately. The Federal Government is running with this and trying to improve road infrastructure to support quicker freight deliveries. However, we find that a lot of this is unnecessary and causes more congestion and issues on our roads. Ask yourself, does everything need to be express? Most likely the answer is no.

Q4. Who is invoicing me and what are the extra costs?
A freight broker will manage your relationship with the freight company and send you invoices directly. Often there are hidden charges and extras on these invoices that you may not be aware of. A freight auditor will ensure there is a direct relationship between you and the freight company and invoices will come from the freight company for complete transparency. This alleviates any concerns around the hidden costs you might be paying for freight.

Q5. Am I eligible for volume discounts?
Did you know that on average, most companies will incur a 12 percent price hike over three years when at the same time they will achieve an average 25-30 percent compound growth? Another general acceptance in most industries is that if you are paying for a service over time the cost will gradually increase. The more I send the more it will cost, right? Wrong. Consider your eligibility for volume discounts as these are always offered by freight companies and you may find you are paying up to 20-30% more than you should be for large loads.

It’s our job at Freight Cost Solutions to get under the skin of your business to work out the best strategy for how to get your products where they need to go quickly and as cost effective as possible. The first time A Nobel and Son used our freight auditing service they were able to save almost 30% on their freight costs. This was achieved by consolidating the amount of freight forwarding services and moving a proportion of deliveries away from an express service.

To find out what we can do to help you, contact us today.

A version of this post appeared in SmartCompany’s business advice section.